Top Lessons for an EHR Implementation
Medical records are at the center of every doctor’s practice, which makes an EHR implementation both critical and stressful at the same time.
Everything doctors do revolves around these records, so changing systems introduces an understandable level of stress. As long as you follow a few basic guidelines, you can trust that your EHR system will be up and running in an efficient manner shortly quickly and with minimal issues.
While Your Office is Going Through an EHR Implementation:
Plan Ahead – Any time you are working with software, the unpredictable is always possible. One thing you can do to stay prepared is to create a backup of your data before anything is changed on your current computer infrastructure. knowing you have access to the old records can help give you peace of mind.
A good medical software company will make sure that your practice’s computer hardware meets the qualifications for optimal performance of the new software now into the foreseeable future. This can save you considerable headaches own the road. By planning ahead and scheduling your installation by appointment, you can make the EHR implementation process much more manageable.
Communicate – Your expertise may lie well outside the realm of computers, software and information technology. You may have questions pop up about various aspects of your new software through the EHR implementation process. That’s to be expected.
Make sure you are asking those questions and getting the answers you need. It’s also critical for all parties to communicate, and understand the perspective goal, plan, and outcome of the installation process. The
better your office staff and physicians understand the software, the more they will be able to get from it.
Consult With a Local IT Professional – It’s always good to have a local IT professional on location during the installation process. This can help when there are additional permissions needed within the computer’s operating system. A local IT professional can also help you answer any related questions that may arise during the EHR implementation and ensure the right questions are asked by the provider.
If you can follow these strategies and rely on the resources around you, there’s a stronger likelihood of a smooth transition and further success with your new EHR software system.
If you’re still feeling stressed through the implementation process, it can help to remind yourself why you made the change to begin with. The new software will make your office and your patient appointments more efficient. There is a tremendous upside to streamlining your computer system.
If you have questions about the EHR implementation process, or how new software will benefit your practice, contact us today!
With Hurricane Irma quickly approaching the US, all of us at MediPro will be thinking about everyone that will be affected by this storm. The most important thing is the safety of you and your family. If there is anything that we can help with such as our free offsite backup or hosting service, please let us know.
Thank you and stay safe.
A tool that can actually help your RCM Workflow process…not hinder it
Now more than ever independent clinicians need to remain steadfast regarding their practice’s financial health. With decreasing payouts from insurance companies, demanding government healthcare initiatives, and increasing A/R…how does one even begin to initiate an internal proactive process?
We have a tool that comes standard with one of our RelayHealth Clearinghouse options called Financial Diagnostics.
In a moment’s notice, you can view:
- the average turnaround time for a claim
- a transmission status
- payor processing time with claim dollars
- receivable dollars with ERA opportunities
- your practice’s performance comparable to other clinicians in your specialty or state
- top payor rejects
Receive instant feedback on the pulse of your practice. Increase your financial and operational visibility with these easy to generate dashboards.
MediPro will be co-hosting an exclusive Financial Diagnostics webinar on Thursday, June 22nd at 1:00p ET. If you’d like to learn more or attend the event, please send an interest e-mail to firstname.lastname@example.org with your name and practice details.
Avoiding The WannaCry Ransomware Attack
In order to protect yourself from these ransomware attacks, you should make sure:
- You keep all of your computers, including your servers up to date on the latest updates and patches from Microsoft.
To check if your system has all the patches on a Windows PC open the Start Menu and click on Settings > Update & Security settings > Windows Update. Here, press on the Check for updates button. If any updates are available, they will be offered to you.
- Make sure you are using a virus scanner that has the ability to detect ransomware. Also, you need to make sure that you are keeping the virus definitions up to date.
As there are so many excellent antivirus solutions available we can’t specifically recommend one however it’s important that you check the features and what’s covered by the one you use. To assist you, here are links to the top 5 antivirus solution features lists or sections of ransomware coverage:
– Bit Defender
- Use common sense. Make sure you train your staff to not open any emails or attachments that they are unsure of. The best policy is that if they are unsure of what it is, do not open it.
Ransomware is a type of malware which is a broad term that refers to a variety of malicious programs. Several of the most common types of malware include adware, bots, bugs, rootkits, spyware, Trojan horses, viruses, and worms. There are well over 50 different file extensions that can be used to distribute malware so a simple warning to avoid specific extensions is difficult if not impossible given that many are the extensions for commonly used programs. Rather than keeping your eyes out for specific extensions people are advised to think before they act. Cybercriminals are notorious for including malicious attachments and links in emails that appear to come from friends, reputable organizations, or other trusted sources however the content of the email is usually very limited if not absent and generic in it’s context. If there’s nothing in the email to specific you know the sender apart of the reply email address you should check with that person before opening a link or file. Also, check the domain that the email is coming from. Cybercriminals will create fake web pages that look real but the domain is not.
- Backup. Make sure you are keeping a backup of all of your data and make sure this is stored off site and not on a local or network drive.
We offer an online backup service but there are many that are available. You can also backup to a removable drive to take offsite.
The biggest obstacle to security is generally your staff and yourself. Being aware of how malware is spreads and taking the appropriate action to avoid it is the biggest action any medical practice can take to avoid being held ransom.
MIPS Participation Status Letter
The Centers for Medicare & Medicaid Services is reviewing claims and letting practices know which clinicians need to take part in MIPS, the Merit-based Incentive Payment System. MIPS is an important part of the new Quality Payment Program. In late April through May, practices will get a letter from the Medicare Administrative Contractor that processes Medicare Part B claims. This letter will tell the participation status of each MIPS clinician associated with the Taxpayer Identification Number or TIN in a practice.
Clinicians should participate in MIPS for the 2017 transition year if they bill more than $30,000 in Medicare Part B allowed charges a year AND provide care for more than 100 Part B-enrolled Medicare beneficiaries a year.
The Quality Payment Program intends to shift reimbursement from the volume of services provided toward a payment system that rewards clinicians for their overall work in delivering the best care for patients. It replaces the Sustainable Growth Rate formula and streamlines the “Legacy Programs” Physician Quality Reporting System (PQRS), the Value-based Payment Modifier (VM), and the Medicare Electronic Health Records (EHR) Incentive Program. During this first year of the program CMS is committed to diligently working with you to streamline the process as much as possible. Our goal is to further reduce burdensome requirements so that you can deliver the best possible care to patients. Learn more about the Quality Payment Program
SOURCE: CMS Quality Payment Program | circulated on 4/25/17