V-chart Document Imaging

V-chart is a comprehensive document management system that makes transcending into the world of the paperless medical office a cost-effective and headache-free experience.

V-chart allows you to quickly scan and organize all types of documents (labs, x-rays, insurance cards, etc...). By adapting existing workflow practices, your office can make the transition with minimal effort. V-chart enables you to free resources devoted to maintaining inefficient paper charts and allowing you to increase the productivity of your medical practice environment.

V-chart Document Imaging flash presentations:

This amazing software allows you to:

Effortlessly setup and expand customized patient charts
Instantaneously locate documents and file charts
Reduce or eliminate the need to search for charts
Eliminate courier costs related to transporting charts
Reduce the expense of chart supplies
Access a single chart by multiple people in multiple locations
Save transcription time and cost
Improve staff efficiency and morale
Save office space and storage costs
Begin use with minimal installation and training

What can be stored?

Virtually anything. Its design allows the user to include a wide range of materials in any V-chart chart -- including all paperwork related to that patient, x-rays, photos, insurance cards, related journal or periodical articles or research information pertaining to a given patient's ailment. Not only is this information securely archived in V-chart, it is also accessible to all appropriate personnel.

Save Money

By automating large areas of the record-keeping process, V-chart gives medical practices the power to leverage staff more effectively, and to grow the business without growing the administrative support staff.

In a typical medical office scenario, V-chart could allow the practice to add three doctors without adding a single transcriptionist -- saving over $30,000 annually compared to the added staff costs associated with manual paper chart management. For many customers, the first-year cost savings alone easily justifies the price of V-chart -- and the necessary hardware related to scanning, data storage, etc.

Organized and Accessible

By re-creating the traditional medical chart folder in an electronic, "virtual" form, V-chart makes chart management easier and more efficient than previously possible. All information found in the traditional folder is still present; only more organized and much easier to handle. Instead of sifting through layers of paperwork trying to find a certain piece of information, V-chart, with its highly organized filing system, allows the user to quickly click through the patient's history for the desired information.

Also the traditional medical folder, in its physical form, has a tendency to get misplaced. With several different people in an office all looking for the same file that was inadvertently placed in the closet or left at the doctor's home, the efficiency of an office is hindered and less work gets done. V-chart can be used to find, research, or change any patient's chart from one or multiple PC stations in an office. And there's even an option that allows remote access to data -- for example by a doctor working from home.

Make Chart

Setting up a new chart is as easy as a point and a click. Each new chart is sequentially numbered for ultimate control and accuracy. The standardized patient identification screen minimizes human error. Once the patient's information is entered, the chart is set up with main and sub-folders, and is ready to receive documents.

Scan

V-chart's scanning capability is the core technology of the program, and one of its most important time and cost saving features. To file a document into a patient's chart, simply place the document in the scanner, select the desired folder and click the Scan icon. Or, scan an entire chart into the archive folder, and then sort into appropriate sub-files(see "filer" feature). The document is viewable as it is scanned and immediately accessible by authorized users. Practically any document, including insurance cards, can be scanned into the system - regardless of size and color. Even two-sided documents can be scanned, provided the scanner supports duplexing.

Search

Accessing patient information or documents can be done by simply entering the patient's name, Social Security Number or other identifying data from the Search icon. Patient files are located instantly, eliminating frantic searches for lost charts.

Filer

Filer is used to rapidly sort bulk-scanned documents into the appropriate files. Documents are then easily located and retrieved for maximum efficiency. It's easy to determine if a file has documents inside: empty files are dark and those that contain documents are illuminated. The user can quickly "thumb" through all the contents of a file with the click of the mouse on backward and forward arrow icons.

In and Out Baskets

The In and Out Baskets feature is a powerful communication tool for busy medical professionals. It allows authorized users to forward electronic copies of lab results, transcriptions and other documents to other system users. It is also used by physicians to sign off on transcription notes or add personal comments... all with just a few additional keystrokes.

Check-Out

Utilizing Check-Out, a physician can travel with patient files at his or her convenience. Other system users can still access the charts while the physician is away. Check-Out provides ultimate convenience, portability and flexibility through simultaneous access - all without the risk of losing vital patient records.

Security

Patient files are completely secure with V-chart. Varying degrees of access are available for all levels of system users. In addition, once a physician has "signed off" on a document, it cannot be altered by any system user, protecting the integrity of the file and ensuring proper documentation of treatment.

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V-chart Document Imaging